Services

Businesses of all shapes and sizes depend on accurate, insightful financial information to manage their day-to-day operations, capitalize on opportunities, and sustain profitability. We lend our expert support to meet your needs so that you can focus your time and energy on building a strong business.

Bookkeeping

We’ll create and maintain a chart of accounts to capture all of your financial transactions, provide the right information to manage your business, and prepare federal, state, and local tax returns. We’ll identify and resolve discrepancies (e.g., double billings, unrecorded payments) to ensure that you have a complete and accurate picture of your financial position.

Bank Reconciliation

While a clean set of “books” is a key objective for every business, it’s also important to match the records with the monthly bank statements. Our bank reconciliation services ensure that every deposit and withdrawal aligns with entries into your financial records. This assessment enables us to identify lost deposits, lost checks, unauthorized transactions, and inappropriate bank fees. It triggers investigation into any fraudulent activity (identity theft, forgery, embezzlement, etc.), and expedites restitution. And it gives you a clearer picture of your cash position for addressing planned outlays and investments.

Financial Statement Preparation

We can prepare a complete set of financial statements to help you assess the health of your business. This package includes:

A Balance Sheet that gives you a snapshot of your overall financial condition at month, quarter, and/or year end
An Income Statement (a.k.a. Profit and Loss Statement) that summarizes revenues, expenses, and net profits so you can assess the operating performance of your business
A Comparison of Actual Performance to Budget so you can identify trouble spots in your revenue stream or spending patterns
A Cash Flow Statement that shows how changes in your Balance Sheet and Income Statement affect your available cash
Estimated tax liabilities

Our analysis of your financial statements helps you frame strategic initiatives (e.g., business expansion, acquisition) as well as tactical plans (e.g., accounts receivable and accounts payable management). Professionally prepared financial statements are also an essential resource when dealing with creditors (e.g., vendors, banks) and investors.

Individual Consultation

When you use our professional services, you get more than a collection of records and reports. You get the benefit of our skills, experience, and expertise. We’re happy to invest the time to make sure that you understand and utilize all of the information we provide. Call us whenever you have a question or concern.

As Quickbooks Certified Pro-Advisor, we provide an array of services to help you set up your business on QuickBooks and get the most out of your investment.

QuickBooks Set-Up

Although QuickBooks is very easy to use, it takes a bit of expertise and foresight to design the system for maximum benefit and effective control. Moreover, a new system set-up or conversion presents the opportunity to address long-standing gaps, inefficiencies, and annoyances. You don’t do it often, so you might as well do it right!

Although we tailor each engagement to each client’s needs, here is a list of QuickBooks Set-Up services that we offer:

Assess requirements
Establish hardware and software specifications
Install the software
Design and implement the chart of accounts, loading balances as of the start date
Record outstanding accounts receivables and payables
Enter ending statement bank balances and outstanding checks, deposits
Enter transactions since the start date
Compare trial balances from the old and new systems to ensure that all data was transferred correctly

QuickBooks Tune-Up

A QuickBooks Tune-Up is a great way to prepare for tax time, an important meeting, or a periodic review of your business strategy. In a few short hours, your QuickBooks professional can review transactions, clean up stray entries, balance the general ledger to subsidiary ledgers, and adjust the chart of accounts to reflect changes in your business model. A Tune-Up can help you make better decisions, minimize the ill-effects of undetected errors, and keep money flowing in the right direction,

A QuickBooks Tune-up is a smart and affordable way to get a handle on your books. Accurate records allow you to make educated decisions for your business and will save you money!

QuickBooks Answers

When folks find QuickBooks baffling, it’s generally not because they haven’t mastered the mechanics of using the system. It’s because they’re facing an unusual transaction that doesn’t quite fit the patterns with which they’re familiar. Fortunately, we’re just a phone call, fax, or email away. For a nominal fee, we’ll provide a detailed answer to your problem or question, usually within 24 hours. Our QuickBooks Answers are money-back guaranteed.

Buy QuickBooks and Save

We can save you money on your QuickBooks purchase! Not sure which version is right for you? Click on the appropriate link to get a brief snapshot of each package.

QuickBooks Simple Start

Organizes your business finances and customer information. Creates professional invoices, and tracks sales and expenses. Provides reliable records at tax time. Easy to set-up, learn, and use.

QuickBooks Pro

Includes all basic QuickBooks features plus a wealth of customization options (e.g., form templates). Provides one-click budgeting. Handles job costing and time tracking, allowing for multiple estimates per job. Can assign different price levels for different customers. Shares customer, vendor, inventory, and/or financial data with 100+ popular business applications (e.g., Word, Excel, Outlook, ACT!) at user’s option.

QuickBooks Premier

Includes everything in QuickBooks Pro plus tools and features to measure your financial performance against industry benchmarks, and make expert recommendations to help you improve it. Builds business plans and forecasts. Provides advanced sales order tracking and inventory management (components as well as finished goods).

QuickBooks Retail: Point of Sale

Transforms your PC into a cash register. Records sales, and captures customer contact information along with items purchased. Tracks inventory so you don’t have to do manual counts. Integrates with vendor-tested point of sale devices (e.g., receipt printer, cash drawer, bar code scanner, credit card swipe).

QuickBooks Premier: Contractors Edition

Includes everything in QuickBooks Premier plus contractor-specific capabilities. Simplifies accounting, estimating, invoicing, and job costing for general contractors, subcontractors, and specialty trades. Documents and tracks change orders. Progressively bills clients by job phase. Provides Cost to Complete Job reporting. Analyzes profitability by job.

QuickBooks Premier: Professional Services Edition

Includes everything in QuickBooks Premier plus capabilities specific to professional services. Supports custom billing rates by employee or job. Provides custom templates for proposals, and turns proposals into invoices with one click. Manages customer payments; handles retainers and escrow accounts. Delivers keen insights on the firm’s operations using an array of professional services reports. Provides access to contact information, balances, and transaction histories for any client in one window.

QuickBooks Premier: Manufacturing and Wholesale Edition

Includes everything in QuickBooks Premier plus capabilities specific to manufacturing and wholesale. Tracks inventory and sets optimal inventory levels. Automatically deducts raw materials used during the manufacturing process from inventory; adds final product to finished goods. Includes both material and non-material costs, such as overhead, labor, and raw material costs, in your Bill of Materials. Creates customized pricing levels. Manages sales order fulfillment based on criteria that you specify. Tracks profitability by product.

QuickBooks Premier: Nonprofit Edition

Supports general accounting capabilities such as bookkeeping, invoicing, and billing PLUS additional nonprofit-specific features to track donations, pledges, and grants. Allocates expenses to specific grants and programs. Creates required reports for funding agencies, government agencies, and board of directors. Provides data to support Form 990 filings.

QuickBooks Online Edition

Access and manage your accounting services and data through a secure, encrypted Internet connection from your home, office, or other location. Create access controls for multiple users to specify what they can see or do on the system. Enjoy automatic data back-up daily and secure off-site data storage.

Managing the employee payroll is not a simple matter of calculating the amounts due, writing checks, and handing them out. There’s a host of government reporting and recording keeping requirements that comes with the job. And there are adverse consequences if you get it wrong.

There are 5 good reasons for outsourcing this function:

You’ll save money by letting the experts attend to the task efficiency and accurately.
You’ll avoid penalties associated with payroll tax calculation errors or missed filing deadlines.
We’ll handle employee questions and concerns, and research any issues they uncover.
You’ll receive comprehensive reporting to help manage your business and attend to any special requirements.
You’ll gain valuable time to focus on running your business.

We offer three payroll service options to meet the needs of different business owners. All three services include:

Vacation, sick, and personal day accruals and tracking
IRS and State tax reporting plus Electronic Federal Tax Payment System (EFTPS) deposits
Monthly, quarterly, and annual payroll tax reports
New hire file creation and reporting
W-2, W-3, and 1099 preparation

The service option you choose defines how payments are processed:

Comprehensive Payroll Processing Service: We manage the secure check processing and direct deposits
After-the-Fact Payroll Service: You process all of the payments, and we post your payroll records and information into our data system and handle all of the other payroll functions.
Online Payroll Processing: We provide access to our payroll system to enable you to enter employee hours and earnings. You print the payroll checks on your printer, and we process the direct deposits.

We can also provide ad hoc services, such as:

Worker's Compensation Audits
Unemployment Claims
Social Security Audits
Child Support Audits
Federal and State registration

Tax law is a complicated affair that changes with each season. Through rigorous professional training and routine participation in industry briefings, we sustain mastery of the current tax law, complex tax code, and new tax regulations. This discipline enables us to offer a full range of tax planning, preparation, and support services.

Tax Preparation

Are you anxious about filing your on tax returns? Even a simple return may require multiple forms. The instructions often evoke more questions than answers. While a computer software program may help, there’s no substitute for the quality of service and advice you’ll receive from an experienced tax professional.

Here are a few of the benefits you’ll reap when using our service:

We’ll prepare all of the appropriate forms and record all figures and calculations accurately.
We’ll make sure that you receive all of the deductions and credits to which you are entitled.
We’ll file your return electronically to speed delivery of refunds.
We’ll work with you to adjust your payroll withholding to make sure you send the right amount to each tax authority – no more, no less.
We’ll show you how to adjust your finances to take advantage of tax benefits on future returns.

Are you a sole proprietor? Have you been so focused on your business that you haven’t paid close attention to your books? No worries! We'll tidy things up and prepare your Schedule C as part of your personal income tax return. Then we'll help you set up an easy system to keep your books current going forward.

Tax Planning

Proactive planning is the key to minimizing your tax liability. We work with businesses and individuals to pay the least amount of tax required by law. A few of the strategies that we consider include:

Splitting income among several family members or legal entities to take advantage of lower income tax brackets
Shifting income or expenses from one year to another when it can yield a lower tax rate
Deferring or eliminating tax liability through use of tax-advantaged investment vehicles
Tracking all expenses eligible for itemized deduction
Taking advantage of tax credits

Your unique circumstances will determine the strategies that we can employ to maximize the money you keep in your pocket.

Small Business Financial Records